Thayne Town Council Meeting,
July 14^th, 2010

Present:  Mayor Don Aullman.  Councilmembers; Jim Bartelson, and Lorell Woolley.  Clerk Joan Jensen

Mayor Aullman called the meeting to order and welcomed those in attendance.  Mayor Aullman asked Kathy Tomassi to lead us in the Pledge of Allegiance.

Councilman Titensor and Councilman Luthi were not in attendance.  Mayor Aullman stepped down as Mayor for the meeting in order to make a full quorum for voting.  Mayor Aullman then asked for approval of the June 9^th and June 23^rd council meetings.  Councilman Bartleson approved the previous read minutes.  Acting Councilman Aullman seconded the motion.

Sherri Merritt represented the Thayne Ambulance Board.  Sherri gave each council member a copy of their calls for the second quarterly report for them to review.  Sherri reported that they have had six calls already in the month of July.  Sherri reported that things are going well.  The Thayne Ambulance donation letters are ready to be sent out.  They are asking for donations to purchase an Auto Pulse machine.  This machine will do the compressions on a patient allowing the EMT’s to have free hands for doing other procedures.  The annual movie night fund raiser is scheduled for Friday, July 23^rd.  They will be showing the movie “Alvin and the Chipmunks the Squeakual”.  The EMT”s are also planning on joining with the Thayne Fire Department volunteers to do a demolition car at the fair.  The EMT members feel that this will help promote the Thayne Ambulance.  Sherri reported that they have three youth BEC’s they are working with this summer.  Sherri stated that they are still having problems with the garage door.  Mayor Aullman asked Sherri if the EMT’s wanted the town to fix the problem.  Sherri said that they had contacted someone to come and fix the door.  Mayor Aullman thanked the members of the Thayne Ambulance Board and expressed appreciation for all their efforts in keeping the Thayne Ambulance running smoothly.

Bret Merica represented the Thayne Volunteer Fire Department.  Bret reported that things are going well.  Bret asked the council where we were at regarding the remodel of the fire department building.  Mayor Aullman informed him that the plans were ready and that we were advertising for bids in this week’s paper.  Bret reported that the fire department is preparing for the Thayne Little Britches Rodeo scheduled July 24^th and also the golf tournament.

Planning and Zoning had one permit submitted.  Ray Wheeler submitted a permit for an agriculture shed.  He is tearing down two older sheds and replacing them with the proposed building.  Mayor Aullman stated that he meets all of the town’s setbacks and regulations.  Councilman Bartleson asked if the old hay shed was coming down and Clerk Jensen responded that she was not sure.    Councilman Bartleson asked Clerk Jensen to check on the status of the old hay shed.  Councilman Bartleson made the motion to approve the building permit for Ray Wheeler.  Councilman Woolley seconded the motion.

Council discussed the status of the parking for Juan’s House of Taco’s.  Mayor Aullman said that he would meet with Juan and Don Snider regarding the parking.

Kathy Tomassi was next on the agenda.  She informed those in attendance that she is running for the position of Lincoln County Treasurer.  She stated her qualifications and things that she would like to see changed with the treasurer’s office.

Ordinance # 261 regarding the water and wastewater connection fees was approved on third and final reading in a motion made by Councilman Bartleson.  Councilman Woolley seconded the motion.

Ordinance # 262 regarding the TIPS ordinance was reviewed by those in attendance.  Matt Hubbard asked the council to reconsider that every employee needed to have the TIPS training.  Matt expressed his opinion that not every employee needed the training.  He felt that only the owner and the employees that served alcohol should be required to have the training.  Matt also stated that it was a burden on his business to have to pay for his employees to take the class and also pay for their time to attend the class.  Matt stated that he thought it was a great program but that it would be expensive for the liquor license holders and maybe they could have the liquor license fees reduced.  Councilman Woolley stated that we needed to amend the motion to read only the owners and employees that serve liquor be required to have the TIPS training.  Council agreed with the amendment.  Councilman Woolley made the motion to approve Ordinance # 262 regarding the TIPS training on 2^nd (second reading).  Councilman Bartleson seconded the motion.

Ordinance # 263 increasing the cost of a business license from $25 to $50 was approved on second reading.  Councilman Bartleson made the motion to approve Ordinance # 263.  Councilman Woolley seconded the motion.

Ordinance # 264 regarding an increase in building permits from $10 to $25 was approved in a motion on 2^nd (second reading)  made by Councilman Bartleson.  Councilman Woolley seconded the motion.

Debbie Merica was next on the agenda.  Debbie asked the council for an extension on the paving of the street in their subdivision.  They had an agreement with the Town of Thayne that they would have the street paved by September 2010.  Debbie asked for an extension for this project because of the drop in sales with the local economy.  They would like to sell some property before they are required to pave the street.  They also asked the town if they would adopt the street when the paving was complete.  Council stated that the Town of Thayne would adopt the street when it was completed and met all the town’s requirements.  Mayor Aullman asked them to get a new quote for the paving and submit that with their bond to make sure that the bond would cover the costs.  Terri Merica expressed her opinion that the town should have required Kevin Paul to have a deadline for finishing his subdividing of his property and infrastructure.  Councilman Woolley stated that the town was not going to penalize them for not being able to sell their property.  When the town adopts the street, the town will have to make arrangements with Kevin Paul to push our snow onto their property in the winter time until they are able to finish their infrastructure.  Mayor Aullman stated that the town would have to have a copy of their bonds and quotes for our agreement with the Mercia’s and also with Jim Stoker.  Terri asked when the town was going to take over their infrastructure of water and sewer lines.  Mayor Aullman stated that we already have.  The water and sewer lines have passed their inspections with Sunrise Engineering and the town has adopted that infrastructure.  Merica’s also wanted to review that the town had given them six water and sewer connection‘s free for the infrastructure that they put in.  Council agreed with them and also reminded them that it stipulates this in the agreement that was previously signed with the town.

Robert Hood represented Sunrise Engineering.  Robert informed the council that Rex Radford had contacted him regarding bidding documents for the fire department project.  They gave him the standard bidding forms and did not charge the town for these documents.  Robert reported that they did an inspection regarding the Meadows Subdivision and prepared a list of items that needed to be resolved.  Robert and Ron both looked at the project today and thus far nothing had been done to correct the items on the list.  The town has given them until August 1, 2010 to correct the items before they are shut off from the town’s services.   Robert was doubtful that they could have all the items resolved by August 1.

Robert reported to the council that Johnson Excavation is going out of business.  He stated that the town was protected because of the payment and performance bonds that are in place.  Robert assured the town that they would not have to pay additional fees to finish the project.  Robert stated that the normal procedure for this is that the bond company will bring in another company to finish the project.  Robert sent a letter to Johnson Excavation regarding that the startup date for the project was scheduled for July 19^th, 2010 and had nine working days to finish the project before liquidated damages would be charged.  Robert will also contact the town’s attorney regarding this project and submit to him all the documentation.

Clerk Jensen asked Robert if he had contacted the construction company regarding the lights on Myers Street.  Robert said that he would contact them.  Ron asked if the warranty on the project could be extended because of the problems we are having with the photo cell on the lights.  Ron said that this is the third time we have had to contact them regarding these lights.  Robert said that he would send a letter to them asking them to get to the bottom of this problem.

Ron Coleman reported to the council regarding the maintenance report.  Ron informed the council that he had met with Asphalt Maintenance regarding crack sill for the streets in the town.  Ron suggested that the town do the crack sill on the streets to protect them.  Asphalt Maintenance gave Ron a price of $2,100 a ton and figured that they could do all the streets in the town for five or six tons.   Ron informed the council that Vannoy and Osmond Streets were in the worst condition.  Ron also informed the council that we needed three items before we could start reading the meters.  Jorgensen Engineering would like to monitor our water usage for the water tank study grant.  Robert Hood, with Sunrise Engineering, stated that he would check and see if these items had been purchased by Johnson Excavation for the meter project.  Robert will also check with the State of Wyoming to see if the town can move forward on the SCADDA project or if we will have to turn the purchase of these items over to the new contractor.  Council discussed what would be the best way to inform the town residents’ regarding what is happening with the meter project.  Council decided that we needed to send a notice in the mail to each resident regarding the project after we have met with the bonding company and the engineers.  Ron informed the council that we are having a problem with the lack of water pressure.  Ron has tested the water pressure at several places and there is a lack of pressure.  Robert Hood suggested that maybe we have bad meters or need to flush out the lines.  Robert suggested to Ron that he should measure the pressure upstream of the hydrants.  Mayor Aullman asked Robert to work with Ron and figure out our problems before we meet with the bonding company.  Mayor Aullman thanked Ron for the great work he has been doing for the town.

Council went into executive session.

Council reviewed the bills for payment.  Councilman Bartleson made the motion to approve the bills for payment.  Councilman Woolley seconded the motion.

General Account:

Salaries:                              10,332.41

Insurance                               1,813.32

Parade prizes                          335.00

Retirement                                877.96

FICA                                       2,666.71

Quill                                            296.69

DUP                                           500.00

A Squared Builders                 153.51

LVE                                        1,532.82

Thayne True Value                   505.35

C & B Operations                    149.21

Mavy’s Pest Control                335.00

Energy Lab                                 60.00

Echo Services                         880.30

Thayne Debit Card                  629.82

Chevron                                    286.00

Valley Market                             94.98

WAM                                        410.00

Wy Public Health                         6.00

Luthi & Voyles                      1,395.00

Valley Computer                       60.00                SEWER Acct:

All Star Auto                              43.14                Salaries               1,853.16                                        

Maverik                                   303.31                 FICA                        395.26                                  

SV Disposal                           187.50                Compression Pump 300.77                           

Silver Star                               236.29                LVE                    283.54               

SV Independent                     407.50                Thayne True Value          29.77

Galls                                       169.96                 Energy Lab                     225.00

PPS                                        217.50

Sunrise Engineering          2,839.00

Marsha Bagshaw                   19.08

Nu-Tek                                     75.00

Wy Worker’s Comp              259.30

SV Chamber                         450.00

Lincoln County Sheriff          495.00