Present:  Mayor Don Aullman.  Councilmembers:  Jim Bartleson, Todd Luthi,  Terry Titensor and Lorell Woolley.  Clerk Joan Jensen.

Mayor Aullman called the meeting to order and welcomed those attending.  Mayor Aullman asked Ron Coleman to lead us in the Pledge of Allegiance.

After the pledge, Mayor Aullman asked the council if they had opportunity to review the minutes.  Council responded that there were no corrections or deletions.  Councilman Titensor made the motion to approve the previous read minutes.  Councilman Luthi seconded the motion.

Sherri Merritt reported to the council regarding the Thayne Ambulance activities.  Sherri apologized for not attending the November meeting.  Their new stair chair has arrived.  Sherri explained that the stair chairs work well in getting victims out of small areas or places with stairs.  They are also finished with their fund raisers for the year.  They will be helping with Thayne Snow Days.  Councilman Titensor asked if they had a full rooster.  Sherri informed the council that they had twenty-one members with one member on leave.  Sherri also thanked Ron for putting a cover over the security camera.

Star Valley Radio Club was next on the agenda.  Two members of the club were present Robert Giese and Randy Plowman.  They explained to the council the importance of having an active radio club in our community for emergencies and that the town should let them keep the room at the town shop to store their equipment.  They asked the council if the town had made any decisions on getting the old grade school.  Mayor Aullman stated that he was meeting with the school board this week.  Councilman Bartleson asked how the radios were used.  They explained how the amateur radio operators could contact anywhere in Wyoming in case of emergencies.  Mr. Giese reported that  the last time they had an exercise for a mock disaster with the county that cell phones would not work but the radios did.  Councilman Titensor asked them what happened if there was a major power outage.  Robert Giese explained that they have batteries and trickle chargers.  Robert explained that they have good equipment but that it is old.  They would like to have a place for their equipment that is open twenty four hours a day.  Mayor Aullman commented that we have spent a lot of money on equipment and tools and that we will not be giving keys out to the shop.  Council asked the maintenance supervisor, Ron Coleman, what he would like to see happen.  Ron stated that he is very pressed for room.  We are storing a lot of our things in a storage container because of lack of space.  Ron commented that he would like to see if we could find them a different place to store their equipment.  Council also commented that to our knowledge they had not used the equipment for at least a year.   Robert said that they had tried to use the equipment in June but the keys had been changed to the building.  Mayor Aullman said that until we could find them a different place to store their equipment, we would ask them to coordinate their usage of the equipment with our maintenance supervisor.  Ron would have to let them into the building.  Mayor Aullman stated that he was sure that they would be able to work a schedule out with Ron.

Chief Turner represented the Thayne Volunteer Fire Department.  Dale said that he was hoping to have an update on when we would be receiving the new emergency vehicle but they did not return his call.  Chief Turner was concerned on how the worker's compensation worked for things the volunteer firemen did besides responding to fires and emergencies.  He informed the council that a member of the Afton Fire Department was hurt at the firemen's convention and worker's compensation would not pay for the medical expenses.  Chief Turner thought that they would be covered for their activities and fund raisers like the junior rodeo.  Clerk Jensen said that the fire department had always purchased insurance for the rodeo in past years.  Clerk Jensen will also check with worker's compensation regarding these questions and report back to Chief Turner.

Robert Hood was next on the agenda.  He asked if we had had any complaints regarding the water meters.  Clerk Jensen said that she hadn't received any complaints or comments.  Robert reported that 193 of the 211 water meters were installed.  Eighteen meters are left to be installed in the spring along with paving and cleanup.  Johnson excavation has nine working days left with their contract with the Town of Thayne.  The SCADA work was approved with the water meter grant.  It will be installed in the spring.  Robert reported that Sunrise Engineering is working on the waterline map as-built drawings.  Robert reviewed the budget for the water meter project.  

1.    Contract price $536,539

2.    Quantity under runs -$60,000

3.    SCADA Construction and Engineering +$27,100

4.    Additional Engineering +$14,000

5.    Anticipated Final Contract Price $518,539 (18,900 under budget)

Councilman Titensor asked if there was a need for a GPS system if they were doing the mapping.  Robert stated that their GPS would not give the data management of what is located in the ground, when it was maintained and etc.  Councilman Bartleson asked if the utility flags could be taken down.  Brandon, with Johnson Construction, said that they could be removed.  He also said that he would stop by in the next couple of days and remove the flags.  Brandon asked if we had anymore updates on issues with the water easements.  Ron reported that we have all of them taken care of except Butch Roberts.

Robert reviewed with the council members the impact fees for water and sewer.  Robert commented that some of the councilmen were not on the council when this study was done.  Robert explained to the council how things were calculated for the impact fees.

Mayor Aullman asked Robert to tell the council and audience about the water meeting that was scheduled for December 10^th.  Robert said that Sunrise Engineering would be reporting their final report of the water study that was done on Star Valley.  The meeting was scheduled to start at 7:00 p.m. at the Thayne Town Hall.

Mayor Aullman discussed with the council that he had received an e-mail from Jim Pedersen regarding the draft copy of the land development code.  Jim had suggested that the town have Sunrise Engineering review the land development code to make sure that it corresponded with the town’s Public Works Standard Specification book that was done by Sunrise.  Council discussed this and asked Robert to review the land development code for the town and provide the town with a comment letter regarding his findings.  Each councilmember was asked to review the land development draft and report back their comments.

Next on the agenda was David Dawson representing "The Meadows" subdivision.  David presented the council a letter and map requesting annexation of the subdivision.  Council will review the document and start the necessary proceedings.  "The Meadows" also presented the council with a new map of their subdivision.  They had reworked the plans to make the roads the necessary widths that the town requires to be consistent with sixty feet easements.    Mayor Aullman asked Robert Hood to review the new plat to make sure that it meets our specifications.  Councilman Bartleson asked if we would be able to turn emergency vehicles around in the subdivision.  David responded that they would have an all weather turn around until all the phases were built.  All roads at the subdivision will remain private streets.  Mr. Dawson asked the town if they had signed the letter for DEQ regarding the water and sewer services.  Mayor Aullman stated that our attorney had reviewed the letter and made several suggestions regarding not signing the letter.  The "Meadows" engineer discussed with the council how they have discussed these same issues for well over a year.  He stated that they have spent a lot of money to have their attorneys and others present at our council meetings trying to resolve the problems.  The letter was a one sentence letter.  The engineer stated that the whole system was designed so that the city could maintain the water and sewer.  Mayor Aullman commented that the town was concerned because they had said that they were going to apply for annexation and they had never followed through with that process.  The town did not want to be responsible for a subdivision that was not inside city limits.  Mayor Aullman also stated that the "Bear Hollow" subdivision is a different scenario because of our well being on that property.  Councilman Titensor commented that he did have a problem with the streets in the subdivision.  Councilman Titensor stated that he felt that the changing the size of the streets was an after the fact thing.  Councilman Titensor also stated that subdivisions next to any adjacent towns that plan on annexing into that city should make sure that their infrastructure meets the town's regulations.  The subdivision should be a benefit to the town.  It should not be a strain on the town's water and sewer systems.  Mayor Aullman suggested that we put the language into the letter to DEQ that the Town of Thayne will not accept their water and sewer system unless it meets all of the town's checklists.  The town does not want to accept their systems until they are inspected and approved by our engineers.  Mayor Aullman asked Robert Hood to get with our attorney and tell him the conditions that need to be addressed in this letter.  Robert stated that he felt that we needed to separate the roads, streets and sewer lines as separate issues for inspection purposes.  Council agreed with Robert.  Ryan Herd asked if they were okay to hook onto the water and sewer.  Mayor Aullman informed the council that he had made an executive decision to not allow any digging after November 30^th.  Council discussed the frost conditions and concern they had over shutting the water off to "Bear Hollow" with their shallow water lines.  Mayor Aullman stated that all of the other towns as well as Lower Valley Energy and Silver Star have a shut down date in the fall regarding construction.  Ryan Herd informed the council that they have hired professionals that will be doing the live tap.  Council discussed that "The Meadows" would be required to present a letter to the town, signed by the owners of the subdivision, that they would be responsible for any and all damages resulting from the hot tap.  Mayor Aullman also informed Ryan that if the council decided to let them do the hot tap that they needed to make sure that the ground was heated and tented for two days.  They would be required to make sure they had all the necessary parts on site in case there was an emergency case scenario.   Ron Coleman would be the overseer of the project and it would be his decision to stop the project if he didn’t feel that everything was right.  They would also be responsible for contacting the homes in "Bear Hollow" informing them of the project.  Mayor Aullman also stated that they would be required to put backfill in that was dry and not frozen.    Mayor Aullman asked the council for their comments regarding allowing the live tap to be done.  Councilman Woolley commented that it was not the town’s problem that "The Meadows" had contracts ready to close, but if Ron was in charge he would be in favor of letting them do the live tap.  Councilman Bartleson said that he would be in favor of letting them do the live tap if they would resume all liabilities and have two signatures from the owners.  Councilman Titensor commented that he was scared about doing construction at this time of the year.  Councilman Woolley made the motion to let them do the live tap.  Councilman Bartleson seconded the motion.  Mayor Aullman stated that nothing like this will ever happen again in the future.  The town will enforce a cutoff date.  Mayor Aullman stated that they needed to make sure that their tap on fees were paid to the town.  Council discussed having a work session with the developers and attorneys to work on the developer's agreement.  Ryan stated that they had upgraded their generator to help provide a backup for the town well.  Council will have to work with them on establishing costs for their tap on and trading costs for the additional amount they spent on the upsizing of their generator.  Mayor Aullman stated that the development agreement will take affect when the annexation is complete.

Deland Lainhart addressed the council next.  Deland discussed with the council the sewer land trade that he has been trying to get accomplished for the last 3 ½ years.  Deland expressed his frustration regarding the delays.  Deland stated that if the town did not want to do anything with this proposal that he would withdraw his offer.  Mayor Aullman informed Deland that the town was working on the survey and that he had a meeting scheduled with Surveyor Scherbel and Deland to meet the next Monday regarding the land trade.  Deland stated that if the town wouldn't agree to what he initially wanted to do he was going to forget about it and fence the property.  He also stated that he would not allow the town to have "Snow Days" on this property.  After a lengthy discussion, Councilman Bartleson made a motion that the town accept this proposal and begin working on the actual details.  Councilman Luthi seconded the motion.  Deland agreed to meet with Mayor Aullman and Marlowe Scherbel on Monday to review all the survey points.  After the survey is completed and verified by the title company, the council will be able to issue a quick claim deed to Deland to make the land trade.

Ron Coleman reported to the council that they are basically focusing on snow removal.  They are also working on getting the storage container organized.  Mayor Aullman reviewed with the council the bids he had received regarding tools for the shop.  Mayor Aullman asked if the council wanted to let the whole bid go to one supplier or divide it up between two suppliers.  Council agreed that the bid should go to Napa.  Council thanked Ron and Cliff for the work they have been doing on snow removal.  Councilman Titensor asked if we were planning on having an ice skating rink this year.  Council discussed this and decided that we would definitely try to have one at the rodeo arena for next year and asked Ron to check into what we would need to make one at the rodeo arena.  Ron will also check on the status of the sewer blower that was sent to Salt Lake for repairs. 

Mayor Aullman addressed the council regarding the 5^th penny tax and if the council would like to pass a resolution to keep it permanent instead of voting to renew it.  Council discussed this and agreed that the tax should be earmarked for infrastructure and emergency services and not general usage.  Councilman Woolley made a motion to pass resolution 2009-8 regarding the continuation of the 5^th penny tax.

Resolution 2009-7 regarding the implementation of the provisions of section 414 (h) (2) of the Internal Revenue Code, regarding employer pick-up of the employee retirement contributions to the Wyoming Retirement system was approved in a motion made by Councilman Titensor.  Councilman Luthi seconded the motion. 

Council reviewed the bills for payment.  Councilman Bartleson made a motion to pay the bills.  Councilman Woolley seconded the motion.

General:

Salaries                                      13,432.51      Silver Star                              367.68

XXX NCPERS                                  16.00      Jenkins                                   105.20

Medical Insurance                        1,813.32      Hastings                                115.47

Wyoming Retirement                      977.62      Lincoln County Sheriff          495.00

FICA                                              3,875.88      Lower Valley Heating             47.16

Johnson Construction             106,122.49  All Star Auto                               353.06

Modern Electric                            5,489.75     Luthi & Voyles                    1,515.00

Thayne Debit Card                          268.32     PPS                                    1,186.27

Thayne Fire Dept.                        9,600.00     Bank of Star Valley                 52.90

Thayne EMT's                              9,600.00     Marsha Bagshaw                    40.09

Thayne Senior Center                 7,500.00     SV Independent                       37.50

LVE                                               1,229.95     Lower Valley Glass               640.00

USA Bluebook                                164.20     Print Star                                  18.30

United Pipe Supply                        229.43     Hebdon Construction            562.50

Thayne True Value                         841.47     Bob King                                273.00

Maverik                                           402.72     Rick's Repair                         473.64

Display Sales                                  509.00

Sunrise Engineering                 18,391.00

Water Guy                                       360.00

WARW                                            250.00

Galls                                                194.90

A Squared Builders                    3,000.00

Valley Computers                            60.00

Turf Power Products                     102.14

Wy  Worker's Comp.                    274.05

Nick   Aullman                               245.53

Pedersen Planning                   7,102.00

Nor Mont Equipment                   796.00

Bob King                                      101.70

Joan Jensen                                 615.24

 

Sewer:

Salaries                                       1,493.73

FICA                                               403.77

LVE                                                255.06

Thayne True Value                         57.45

All Star Auto                                   15.04

Energy Lab                                  315.00

Capmark                                    6,250.00